SPAR : Personal Assistant

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Spar is Hiring!!





Company: SPAR SA

Location: South Africa

Closing Date: 08 November 2024

SPAR KZN Distribution Centre is looking for a dynamic and dedicated Personal Assistant to provide high-level support to the Managing Director and Finance Director. This role offers an exciting opportunity to go beyond traditional administrative duties, working closely with the leadership team and external stakeholders.

Job Description

  • Assist in compiling management reports and preparing meeting minutes, with follow-up actions.
  • Prepare presentations and draft correspondence.
  • Manage filing and take minutes during meetings.
  • Coordinate complex calendars in collaboration with other leadership team secretaries and PAs.
  • Prioritize appointments and manage travel arrangements.
  • Act as a liaison between the Managing Director and all internal and external stakeholders.
  • Handle sensitive information discreetly and maintain strict confidentiality regarding matters related to the MD’s office.
  • Support the MD with special projects, initiatives, and research assignments, demonstrating adaptability to changing priorities.
  • Organize meetings, conferences, and events, including preparing agendas, booking venues, and managing logistics.
  • Build and maintain strong business relationships with internal and external stakeholders on behalf of the leadership team.
  • Manage information flow in a timely and accurate manner.
  • Oversee company pool vehicles and booking management.
  • Lead and manage a team of direct reports.
  • Carry out any additional tasks requested by management.

Minimum Requirements

  • A relevant tertiary qualification.
  • A minimum of 3 years’ experience as a Personal Assistant to senior executives.
  • Proficiency in the MS Office suite is essential.
  • SAP experience will be an advantage.
  • Excellent written and verbal communication skills.
  • Accuracy and attention to detail.
  • Strong interpersonal, problem-solving, and organizational skills.
  • Ability to work independently without supervision.
  • Supervisory and people management skills.
  • Ability to meet deadlines and work in a fast-paced environment.
  • Capable of responding to incoming correspondence on behalf of the MD.
  • Flexible regarding working hours and travel.
  • Positive attitude and a strong team player.

This isn’t just a job,it’s your chance to work at the heart of a dynamic and supportive team, where your contributions will make waves. If you’re ready to bring your skills, energy, and passion to SPAR, this is the opportunity you’ve been waiting for.

Apply today and become part of a company that’s as committed to your growth as you are to your success!

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